GLACIER STREET ROD ASSOCIATION, INC.

CLUB CONSTITUTION AND BY-LAWS
 
ARTICLE I

NAME AND EMBLEMS

Section 1: The name of the club is Glacier Street Rod Association Inc. of Kalispell.

Section 2: The emblem of the club is a red Model A Sedan Delivery with a bear in the driver’s seat. The lettering is blue and scenery is white.

Section 3:   The color of the club jacket is black. 
 

ARTICLE II

OBJECTIVES

Section 1: To promote interest in various forms of street rodding activity.

Section 2: To create good fellowship and sportsmanship among all members of the club.

Section 3: To conduct club functions and activities in a manner befitting members of the street rodding sport, and to encourage a better understanding of street rodding as a constructive sport among members of the public, press and law enforcement agencies.

Section 4: To promote safety in driving, automobile maintenance, and overall vehicle operation.
 

ARTICLE III

MEMBERS

Section 1: Any person wishing to join the club shall submit a completed membership application form. The format of the membership application form shall be approved by the Board of Directors. The prospective member shall be interviewed by a current club member and introduced to the club at a regular monthly meeting. A secret ballot vote shall be conducted at the next regular monthly meeting, which the prospective member can not attend. Upon at least a two thirds majority of members present and voting, in favor, the person shall be admitted to membership of the club.

Section 2: To represent the club at an event, the vehicle must have a minimum of four (4) wheels and be at least 40 years old, or an identifiable replica thereof.

Section 3: All members must maintain their cars to be safe to drive on public roadways.

Section 4: Voting privileges are extended to a current paid member and their club registered mate.
 

ARTICLE IV

FEES AND DUES

Section 1: Dues for members of the club are $25.00 per year payable to the treasurer by February 15th.

Section 2: Any member whose dues are not paid by February 15th will automatically have membership suspended; reinstatement for enjoyment of membership can be obtained only by reapplying for membership.

Section 3: Dues will be waived for members who enter the military services of the United States until they return to civilian status.
 

ARTICLE V

OFFICERS

Section 1: The elected officers of the club are: President, Vice President, Secretary, Treasurer, Correspondent, and Newsletter Editor.

Section 2:  The Board of Directors will consist of the elected officers plus an elected board member(s), who does not hold an office.

Section 3: A majority of the Board of Directors constitutes a quorum at any meeting of the Board.
 

ARTICLE VI

ELECTIONS

Section 1: All nominations for any office must be active members in good standing.

 
Section 2: All elected and/or appointed officers and Board of Directors members must remain active and in good standing for the duration of office.

Section 3: All officers and directors are elected at the last meeting prior to the beginning of the new term, with the requirement of holding office for twelve (12) months or until their successors are duly elected and qualified.

Section 4:  Nominations or volunteers must be made from the floor during a regular meeting, all voting will be by secret ballot.

Section 5:  Nomination and election of the member(s) of the Board of Directors will occur after the  election of the officers has been completed.

Section 6:  Elected officers and Board of Directors member(s) will be decided by a majority vote of all present voting members in good standing.
 

ARTICLE VII

DUTIES OF THE OFFICERS

Section 1:  President will preside over all meetings of the club; serve as chairman of the Board of Directors; act as ex-officio member of all committees; issue the roll call for regular and special Board of Directors meetings; schedule regular elections and be sure they are held in accordance with this constitution and by laws; and carry out the directives of the Board of Directors.  In the event the Treasurer is unavailable, the President is able to act as Treasurer when so ordered by the Board of Directors.

Section 2: Vice-president will perform all duties of the President in his/her absence.

Section 3:  Secretary will record and maintain the minutes of the meetings of the club; and supervise all records of the club.

Section 4:  Treasurer will collect the dues and all other income due the club; maintain the club accounting books and membership records; make payments from club funds when so ordered by the Board of Directors; countersign all club checks and make regular reports of the clubs financial status to the Board of Directors and every club meeting.

Section 5:  Correspondent will be responsible for receiving and answering all mail, give notice of all regular and special meetings of the membership and the Board of Directors, based on Directive from the President.

Section 6:  Board of Directors constitutes the Executive Board of the club whose responsibilities include; the execution, through its officers, of the authorized policies, by majority vote, and submits to the club during regular meetings any recommendations affecting the policies of the club which have been previously approved.

Section 7:  Newsletter Editor is responsible for the preparation and distribution of the club’s periodic newsletter.

ARTICLE VIII

MEETINGS

Section 1:  Regular membership meetings will be held at a time and place set forth at the previous meeting.

Section 2:  Private meetings of the Board of Directors will be held when necessary, at a time and place set forth by the Board of Directors.

Section 3:  Special membership meetings and special Board of Directors meetings can be called by the President.

Section 4:  The order of business for all meetings of the club and the Board of Directors will follow “Robert’s Rules of Order” and are as follows:

 a) call to Order.
 b) Written Roll Call.
 c) Introduction of Visitors.
 d) Reading and approval of the minutes of the previous meeting.
 e) Reading of correspondence.
 f) Announcements.
 g) Secretary report.
 h) Treasurer report.
 i) Committee reports.
 j) Unfinished business.
 k) New business.
 l) Adjournment.

ARTICLE IX

SAFETY CHECK

Section 1: Every member’s vehicle should be safe to be driven on public roadways and given an NSRA inspection when possible.

ARTICLE X

DELEGATIONS

Section 1: Delegations will be appointed by the President, but are subject to the approval of the Board of Directors, to represent the Club at any convention, meeting, or assembly that may be deemed necessary.  Any/all delegations are authorized to exercise only those powers specifically vested in them by the Board of Directors.

ARTICLE XI

AMENDMENTS

Section 1:  The Club Constitution and By-Laws can be amended at any regular meeting or special meeting of the membership, provided:

 a) The Board of Directors has previously approved the merits of the proposed amendment, and;

 b) Written notice must be furnished to each member not less than 10 days before the proposed amendment is voted upon, and;

 c) At least a 2/3 majority of those present at the regular or special meeting vote in favor of the proposed amendment.

Section 2:  In the event a member is unable to attend the meeting, a vote can be cast by sending a letter to the president at the club’s mailing address.

Section 3: Approved and accepted amendments take effect immediately, unless designated otherwise.

ARTICLE XII

NEWSLETTER

Section 1: 

 1) The newsletter shall consist of a maximum of three (3) sheets front and back for regular monthly news letters, four (4) sheets for special occasions

 2) There shall be no profanity in the news letter

 3) Each regular monthly newsletter should contain the following:

 a) A cover page with the bear logo and the officer’s names

 b) Minutes and attendance sheet from previous meeting

 c) Meet a member, limit ½ page with pictures

 d) All up coming GSRA Inc and other events

 e) Club related feature stories

 f) Business card size paid advertising space will be available for sale to members and   non-members.  All members in good standing have the right to place their own non-  commercial ad at no cost, 15 word limit.  Web site is available for larger ads.

 g) Club related pictures or jokes, if space allows.

P.O. Box 1362, Kalispell, MT, 59903